Party Planning is an essential need in the corporate or business environment.  There is much to get done to make your holiday party a success.  Below, is a checklist for this, and a checklist for that.  Print it out.  Use it to keep your ducks in a row.  Or use it to help keep you sane and to make YOUR holiday season more enjoyable!  Keep in mind that these are only suggestions!

THE LOCATION

___Party Planner, Consultant or Meeting Planner
___Decide Location and Room based on number of guests
___Catered or Non-Catered
___Liquor
___Bartenders
___Linens
___Cloths (to floor?)
___Napkins, Colors
___Menu Planning
___Cake
___Votives, Votive Candles
___Napkin Rings
___Table Candy
___Table Games
___Bar Candy
___Glitter or Confetti
___Bathroom Florals
___Other Locations (list)
 

OUT-OF-TOWN GUESTS
 
___Hotel Reservations
___Weekend-at-a-Glance or Itinerary
___Maps (to/from airport; other locations)
___Holiday Welcome Gifts, Totes, Baskets
___Transportation 
___Other______________________


DECORATIONS
 
___Sign-in Board
___Message Book
___Table Centerpieces
___Welcome Sign
___Entrance Piece At Door
___Balloon Bouquets
___Buffets-- Decor
___Buffets-- Signage
___Ceiling Treatment(s)
___Outside Lobby Area
___Seating Cards
___Directional Signage
___Easels
___Other:  Theme Oriented
___Company Display (if applicable)


FOOD

___Decide if Catered or Non-Catered


IF CATERED:

___Determine which Catering Service to us
___Decide on Menu – Appetizers, Salads, Main Course, Dessert, etc.
___Get Written Contract with Caterer

INVITATIONS/RSVP/OTHER PRINTED ITEMS
 
___Invitation to Main Event, Party, Benefit or Pre-Event
___Invitation to Reception (if applicable)
___Response Card
___Response Envelope
___Bus Card
___Kids Only
___Out of Town Guests
___Donation Card
___Directional Card
___Other:  ___Luncheon ___Brunch or Other: _______
___Calligraphy
___Invitations
___Seating Cards
___Cocktail Napkins
___Matches
___Programs
___Agenda
___Newsletter
 

GIVE-AWAYS/PRIZES
 
___T-shirts
___Caps
___Socks
___Glow __Necklace __Earrings __Glasses
___Tricks
___Theme Oriented Items
___Premiums (Items with company logo for corporate event)


OTHER

___Photographer
___Videographer
___Candles
___Dress Determination: __Casual  __Dressy __Blacktie
___Gift Table
___Information Table
 

ENTERTAINMENT

___DJ
___Music During Cocktails
___Santa, Mrs. Claus and/or Elf
___Caricaturist
___Pianist
___Magician
___Balloon Magic
___Clowns
___Jugglers
___Mimes or Other_________________ 
___Photo favors
___Raffles - Presentation
___Special Presentation: Who to emcee? Who to present?
___Roasts
___Toasts ____________________
___Audio/Visual Needs?
___Other (Theme Oriented)_______________________

IF NOT CATERED:

___Find helpers for self-catering – Better to overstaff than understaff
___Determine Menu - Appetizers, Salads, Main Course, Dessert, etc.
___Determine Drinks – for dinner (non-cocktails- i.e. hot cider, peach tea, coffee etc.)
___Decide on using plastic ware including utensils, make list of what is needed, and if porcelain, use your own over renting
___List needed items like utensils, mixer, crock pot, pitchers, punch bowl, platters, plates, glasses, etc. and number needed
___Make Calendar of “To-Do” items and when to order, pickup and prepare in advance foods you are wanting
___Give yourself plenty of time plan and prepare so you won’t be rushed!  Rushing brings forgetfulness and mistakes.
___Make List of Grocery Items or Food to buy.  Prepare at least two weeks in advance and purchase your foods ahead of time.
___Call any stores Re:  prepared, bakery or deli foods- when to order, when to pick up
___Prepare a “Hour by Hour Timeline” for the last few days prior to event for preparing food, picking up prepared food
___Assign tasks to helpers – on site or off site – give a strict timeline for helpers work


LAST BUT NOT LEAST . . . . .

___Be sure and plan for a few hours of relaxation prior to event
___Get a light chair massage the day of the event
___Have a blast and enjoy your event!